Don’t waste time with generic job ads. Here’s how to write a virtual assistant job description that attracts skilled, reliable, and results-driven professionals.
Hiring a virtual assistant can transform your business—but only if you attract the right person. Unfortunately, most VA job descriptions are too vague, too demanding, or too confusing.
At VirtuHeroes, we’ve reviewed thousands of job briefs—and we know exactly what works (and what drives good VAs away). In this blog, you’ll learn how to write a clear, compelling, and targeted VA job description that gets results.
Why the Right Job Description Matters
A great job description:
- Attracts VAs with the right skillset
- Sets clear expectations and avoids mismatches
- Saves you time during the vetting and interview process
- Positions you as a professional, respectful employer
Think of it as your VA hiring funnel: the clearer and more focused the entry point, the better the output.
6 Elements Every VA Job Description Needs
1. Job Title (Be Specific)
Generic: “Looking for a Virtual Assistant”
Better: “Part-Time Social Media Virtual Assistant (10 hrs/week)”
Even Better: “Instagram & TikTok Virtual Assistant for Wellness Brand – 10 hrs/wk”
Be clear about:
- Part-time vs. full-time
- Task focus (admin, social, marketing, support)
- Weekly hour expectations
2. About the Company
Add 2–3 sentences to describe who you are and what you do. VAs want to know if they’ll resonate with your industry, audience, or values.
Example:
“We’re a fast-growing eCommerce brand helping pet owners create joyful lives for their animals. Our remote team is passionate, friendly, and driven by customer experience.”
3. Overview of Responsibilities
Use bullet points to outline core duties. Be realistic—don’t overload one person with 5 roles.
Example:
Your key tasks will include:
- Responding to customer support emails (within 24 hours)
- Managing inbox using Gmail filters and canned responses
- Scheduling weekly social media content via Buffer
- Light admin tasks: updating spreadsheets, organizing folders
4. Tools & Skills Required
Mention exactly which platforms and skills your VA should already know—or be willing to learn quickly.
Example:
Required:
- Google Workspace (Docs, Sheets, Calendar)
- Canva (for simple content formatting)
- Meta Business Suite (post scheduling)
- Good written English & attention to detail
Bonus:
- Experience with Shopify
- Familiarity with Slack or ClickUp
5. Working Hours & Communication
Clarify timezone preferences, communication tools, and response expectations.
Example:
- You’ll work 10 hours per week, spread across Monday–Friday
- 1–2 hours of overlap with PST timezone preferred
- Communication via Slack and weekly check-in via Zoom
6. Application Instructions
Avoid the generic “send your resume” and use this section to filter for detail-oriented candidates.
Example:
Please apply with:
- A short intro about yourself and your past VA experience
- Examples of relevant tasks you’ve handled
- Include the word “koala” in your application so we know you read this 😉
Sample Job Description Template
Here’s a plug-and-play version you can modify for your business:
Executive Virtual Assistant – 40 hours/Week | VirtuHeroes
We’re looking for a detail-oriented and proactive [Type of VA] to join our remote team. You’ll be supporting our business with [brief summary of tasks].
About Us
[1–3 sentence company intro]
Key Responsibilities:
- [Task 1]
- [Task 2]
- [Task 3]
Tools We Use:
- [Tool 1]
- [Tool 2]
Schedule & Communication:
- Hours: [e.g. 10 hours/week]
- Timezone overlap: [e.g. at least 2 hours with EST]
- Tools: Slack, Zoom, Gmail, etc.
To Apply:
Send an email to [your email] with:
- Subject line: [Insert custom phrase to test attention to detail]
- A short video or paragraph introducing yourself
- A portfolio or screenshots (if applicable)
Final Tips
- Don’t oversell the job—keep it real and professional
- Use friendly but clear language
- Let your company culture shine through
Remember: great VAs have plenty of opportunities. Make your role one they’re excited to apply for.
Want Help Finding the Right VA?
At VirtuHeroes, we don’t just send resumes—we match you with pre-vetted virtual assistants who fit your exact business needs.
👉 Book a Free Consultation